Invitation to tender

Date of publication Simap: 12.02.2024

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: SBB AG Einkauf Infrastruktur
Procurement authority/Organizer: SBB AG
Einkauf Infrastruktur,  attn Janick Dällenbach / I-ESP-EIT-TC, Hilfikerstrasse 3,  3000  Bern 65,  Switzerland,  Telephone:  000,  E-mail:  einkauf.telecom@sbb.ch

1.2 Applications for participation should be sent to the following address

Address according to chapter 1.1

1.3 Desired deadline for questions in written form

01.03.2024

Remarks: The questions are answered on a rolling basis.

1.4 Deadline for submitting applications for participation

Date: 11.03.2024, Specific deadlines and formal requirements:  The application for participation must be submitted on a USB stick and in a sealed envelope/package with the following notes to the following address. The electronic documents must be signed with a legally valid electronic signature. Alternatively, you can also send the application for participation or parts of it in paper form. In the event of discrepancies between the paper copy and the electronic data storage medium, the paper copy will apply:

Schweizerische Bundesbahn SBB
Einkauf Infrastruktur
Janick Dällenbach / I-ESP-EIT-TC
«Beschaffung Datennetz Cockpit – NICHT ÖFFNEN»
Hilfikerstrasse 3
CH-3000 Bern 65

The postmark or barcode receipt from a Swiss post office or, in the case of foreign bidders, the receipt from a Swiss diplomatic or consular representation is decisive for the timely submission of the application to participate.

When submitting the participation application to a Swiss diplomatic or consular representation abroad, the provider is obliged to notify SBB by e-mail (einkauf.telecom@sbb.ch) of the confirmation of receipt from the relevant representation by the deadline for submission of the participation application at the latest.

If delivery is made by a private courier service, this is deemed to be personal delivery and the application for participation must be handed in at the latest by the deadline of 5.30 pm at the reception desk at Hilfikerstrasse 1 in Bern. Reception opening hours: 07.00 - 17.30 (please ask for confirmation of receipt)

When the application for participation is handed over to the private courier service, the tracking number must be reported to SBB by e-mail (einkauf.telecom@sbb.ch).
Company postmarks do not count as official post office postmarks.

1.5 Date of the opening of bids:

13.03.2024, Remarks:  The opening of applications at SBB AG is not public

1.6 Type of contracting authority

Decentralized federal administration - public-legal organizations of the federation and other supporting organisations assuming federal tasks

1.7 Type of procedure

Selective procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.1 Service category CPC:

[7] Data processing and associated activities

2.2 Project title of the acquisition

Data Network Cockpit

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	72315000 - Data network management and support services,
	72315100 - Data network support services,
	72315200 - Data network management services,
	72310000 - Data-processing services

2.6 Subject and scope of the contract

SBB is looking for a comprehensive, integrated solution for monitoring, analysing and optimising its data network and associated services that enables proactive maintenance, is highly user-friendly and also supports efficient decision-making in the event of a fault. The solution compares service performance based on geographically distributed raw data. The solution also automatically recognises enabler and sub-applications based on specific network data traces and offers user-friendly interactive graphical analyses. The aim is to collect and visualise application and network data in order to identify patterns and deviations and make them available in dashboards. SBB would like to procure a Cockpit data network, including hardware, installation, software, service development, maintenance and support.

2.7 Location where service is to be delivered

All of Switzerland

2.8 Duration of the contract, framework agreement or dynamic purchasing system

60 months after contract was signed

This contract is subject to renewal: Yes

Description of renewals: SBB has three extension options of two years each.

2.9 Options

Yes

Description of options: Options are the subject of dialogue.

2.10 Award criteria

Based on the criteria given in the documentation

2.11 Will variants be accepted?

Yes

Remarks: Variants are permissible. The basic offer requested by SBB AG must be submitted in all cases.

The present procurement will be carried out in a selective procedure with integrated dialogue in accordance with Art. 24 Böb and Art. 6 VöB. The aim of the integrated dialogue is to bring about a mutual clarification of the task towards a common understanding of the project content. The respective solution proposal is developed separately with each provider and independently of the other providers.

2.12 Are partial offers permitted?

No

3. Conditions

3.2 Deposits/guarantees

according to prequalification documents

3.5 Consortium of bidders

are permitted

3.6 Subcontractor

are permitted

3.7 Eligibility criteria

Based on the criteria given in the documentation

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the documents for participation

Costs: none

3.10 Max. number of participants admitted

3

3.11 Intended date for the determination of the selected participants

22.03.2024

3.12 Intended deadline for submitting offers

05.08.2024

3.13 Languages

Languages for applications for participation: German, English

Language of the procedure: German

Remarks: In accordance with Art. 21 Para. 2 VöB, the tender documents are only available in German. The documents are also published in English.

This procurement project was pre-announced in Simap on 22 January 2024. SBB did not receive a request for a French translation of the tender documents within the deadline set. The tender documents are therefore only available in German and English.

3.14 Validity of offers

12 Months after deadline for receipt of offers

3.15 Source for documents for participation in prequalification

at www.simap.ch
Language of the participation documents: German, English

3.16 Conduct of dialogue

Yes

Description of competitive dialogue procedure: The dialogue procedure consists of three dialogues in the context of public procurement. The aim is to achieve a mutual clarification of the order. Important points are explained in the first dialogue (briefing). In the second dialogue (development phase), use cases are implemented and various aspects are clarified. In the third dialogue (comparison of open questions), open questions are clarified and the providers' level of knowledge is compared. The aim is to achieve close cooperation and a common understanding of the project.

4. Other information

4.2 Terms of business

SBB's General Terms and Conditions apply in principle, and these are set out in the dialogue.

4.3 On-site visit

Is carried out during the dialogue.

4.4 Essential requirements

The contractor shall award this contract only to bidders who comply with the conditions stipulated in the tender documents and the legislation, in particular occupational health and safety regulations, rules on working conditions, equal pay regulations, as well as environmental law, competition law and anti-corruption provisions.

4.6 Additional information

SBB need only accept tenders from Switzerland / the EU / EFTA or the UK

4.8 Procedures for appeal

In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included.
The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA.